Meetings to be scheduled, joint appointments, projects to be carried out in groups …, the tasks in a company are multiple and organization is essential to carry them out smoothly. In project management, the shared agenda remains an interesting tool for the good organization of a service. But what is its real interest?
Shared calendars allow each member of a team access to everyone’s schedule. As soon as an addition or a modification is programmed, an update of the agenda in real time takes place. An employee can easily organize himself according to the calendar of the other members of his department.
What is a shared calendar for?
Organizing with several people can quickly turn out to be a real headache, especially if the employees of the same team are not physically located in the same place. Some employees can, in fact, travel for short periods or for a few days, but also practice essential offering the possibility of bringing together teams, sometimes dispersed, in a common schedule. This direct accessibility and on any device allows its user to instantly view the team’s online calendar so that they can easily organize themselves wherever they are.. These new organizational principles mean that their presence in the workplace is diminishing. The free or paid shared calendar is one of the
With a shared agenda, an employee has the possibility of:
- plan missions;
- set the stages and deadlines for the team’s projects;
- add tasks if necessary;
- view the available time slots to schedule meetings or events.
What are the advantages of a shared calendar?
The main advantage of a free or paid shared calendar is that it contributes to the efficient management of projects. In this way, it allows the employee to maximize their time and generate greater productivity.. The possibility of discerning in the blink of an eye all of the team’s short-term missions make it easier to understand the operations carried out. Finally, the possibility of going back on the organization of previous projects to follow them generates a significant saving of time.
What are the main features of a shared calendar?
Online shared calendars offer many communication possibilities to its users: instant messaging, team collaboration tool (a sort of ”»Internal), integration of employees’ mailboxes, videoconferencing, document sharing, workspaces dedicated to each project …
The extended range of functionalities present in a shared agenda leads to more precise management of projects, a perfect structure of the tasks to be accomplished forwith a certain flexibility and a great fluidity each mission!
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